The procedure for writing down a formal resignation letter format is very simple and includes certain steps which we have enlisted below.
At first, add your name (sender’s name and address) and address
The format styled for writing down a resignation letter in a formal pattern starts with the sender’s name and the address in the letter.
Addition of the date
A very important part of writing down a formal letter is the date on which you are writing that resignation letter. The commencement of your notice period would be assigned by the concerned authority through this date. Howsoever you should write all these in a left alignment as per the format.
Putting down the name and address of the concerned authority
The receiver’s address is followed by the date and you need to put down the name, and designation of the receiver. Also, make sure that the address of the receiver would be your organization’s official address.
The subject of the letter you are writing
It is a single-line statement of purpose which would state your wish to quit the company. Anyhow, the subject of the letter should always be brief, concise and be able to express your idea of leaving the company.
Salutation
After you are done with all the above steps you would be required to add the greeting and the salutation of the receiver. Always use words like “Respected sir/mam,”, ” Dear sir/mam”. You can also use the first name of the receiver while writing this letter.
The Introduction paragraph
The first paragraph would comprise yourself conveying who you are followed by writing the subject of the letter in a single line stating your idea to leave the company.
The second paragraph
The body of the letter would comprise the reasons stating and justifying my decision to leave. Also, mention the final day of work and then try to keep the whole matter small and precise in a total formal tone.
Conclusion
The final conclusion is to finally thank the organization for all the great opportunities they have enriched you with. At last, offer them help in the completion and succession about the works which were earlier done by you.
The final part of ending the letter
After you have completed writing the letter, end it with an ending decent salutation, followed by your name, email address, and phone number. Make sure that your letter should be in a very formal and polite tone and the formatting of the resignation letter should be strictly followed.
The procedure for writing down a formal resignation letter format is very simple and includes certain steps which we have enlisted below.
The format styled for writing down a resignation letter in a formal pattern starts with the sender’s name and the address in the letter.
A very important part of writing down a formal letter is the date on which you are writing that resignation letter. The commencement of your notice period would be assigned by the concerned authority through this date. Howsoever you should write all these in a left alignment as per the format.
The receiver’s address is followed by the date and you need to put down the name, and designation of the receiver. Also, make sure that the address of the receiver would be your organization’s official address.
It is a single-line statement of purpose which would state your wish to quit the company. Anyhow, the subject of the letter should always be brief, concise and be able to express your idea of leaving the company.
After you are done with all the above steps you would be required to add the greeting and the salutation of the receiver. Always use words like “Respected sir/mam,”, ” Dear sir/mam”. You can also use the first name of the receiver while writing this letter.
The first paragraph would comprise yourself conveying who you are followed by writing the subject of the letter in a single line stating your idea to leave the company.
The body of the letter would comprise the reasons stating and justifying my decision to leave. Also, mention the final day of work and then try to keep the whole matter small and precise in a total formal tone.
The final conclusion is to finally thank the organization for all the great opportunities they have enriched you with. At last, offer them help in the completion and succession about the works which were earlier done by you.
After you have completed writing the letter, end it with an ending decent salutation, followed by your name, email address, and phone number. Make sure that your letter should be in a very formal and polite tone and the formatting of the resignation letter should be strictly followed.